Seminar - Frequently Asked Questions (FAQ)

What is required to register?
A completed registration form link to pdf form and a $100 nonrefundable, nontransferable deposit is required to register. The full balance is due October 1, 2009.

When is the full balance due?
The full balance is due October 1, 2009. Any unpaid registration fees after this date may result in cancellation and forfeiture of reservation and all fees paid.

What is included in the price?

What is the schedule of events?
We are working on the Schedule of Events. It will be posted in the near future.

What should I bring to class?

(Any supplies required for a specific class will be listed in the class description.)

What is the fabric count for the projects?
Please refer to class descriptions for fabric counts. Only the fabric counts listed in the descriptions are offered.

Are class kits available for separate purchase?
No. Class kits are available exclusively to participants registered for the specific class.

Can I take more than one class?
Yes. Participants can take one morning class and/or one afternoon class. The fee for an additional class is $360.

Can I switch classes if I change my mind?
Switching classes is allowed pending space availability. After October 1, 2009, no changes are accepted.

If I am unable to attend the event due to unforeseen circumstances and I have paid the full registration fee, can I receive a refund?
The $100 deposit is nonrefundable and nontransferable. Cancellations may be made at any time. Any amount paid above the $100 deposit will be 100 percent refundable until October 1, 2009. After this date, 50 percent of any amount paid above deposit will be refunded until November 1, 2009. After November 1, 2009, no refunds will be issued. The refund and cancellation policy is non-negotiable. No exceptions apply.

I do not plan to attend the opening banquet or luncheon. May I receive a reduced registration fee?
The registration fee is all-inclusive; no discounts or reductions will be given.

I plan to arrive late/leave early. Can I be refunded for the cost of that night’s hotel room?
Please e-mail the event staff at seminars@hoffmanmedia.com

I plan to arrive early and leave early (ex: arrive on 12/2/09 and depart 12/6/09). Can I do this without any penalty or change fees?
Yes. Participants may change their arrival and departure dates. Additional fees will not be applied if you still have a four-night stay. Participants will be charged only for additional nights. Please note any changes on your registration form, or notify event staff at seminars@hoffmanmedia.com.

What room options are available?

A limited number of rooms with king-size beds are available. Inquire about availability.

Can I book additional nights at the hotel?
Yes. Please indicate the number of additional nights needed on your registration form, or e-mail seminars@hoffmanmedia.com. Additional cost is $115 (including taxes) per room night.

Can I bring a guest (friend or spouse)?
Yes. A non-participating guest may stay in your hotel room for no additional cost. If your guest would like to participate in meals, a guest fee of $150 will be charged. Due to capacity limitations, we ask that guests do not visit classrooms while classes are in session.
 
Where will the event activities take place?
The opening banquet and all classes will be held at the Crowne Plaza Fort Magruder, 6945 Pocahontas Trail, Williamsburg, Virginia 23185.

How far is the hotel from the Colonial district?
The hotel is approximately 1 mile from the Colonial district. The hotel offers complimentary shuttle service for Seminar participants (drop-off and pickup) to Colonial area only.

Does the hotel offer an airport shuttle service?
The hotel does not provide transportation to and from airports.

What is the closest airport?
The closest major airports are Norfolk International Airport and Richmond International Airport, which are approximately a one-hour drive from Williamsburg. The Newport News-Williamsburg International Airport is a smaller airport with limited airline service. The Norfolk and Richmond airports have shuttle service to Williamsburg. All airports have taxi service to Williamsburg as well as rental cars. Transportation information and schedules can be found on the airports’ Web sites:
www.norfolkairport.com
www.flyrichmond.com
www.nnwairport.com

Will there be needlework items available for purchase?
Yes. A boutique is open during the Seminar. Fabric, fibers, charts, tools, books, and a wide variety of specialty items and notions are available. On Thursday, the boutique is open only to participants. On Friday through Sunday, the boutique is also open to the public. Please check the Seminar schedule <<should link to schedule page>> for boutique hours.

Who should I contact if I am interested in selling items in the boutique?
Please e-mail the event staff at seminars@hoffmanmedia.com.

Is any special attire necessary?
Many participants choose to wear business/Sunday dress for the opening banquet, although casual attire is also acceptable. Comfortable shoes are recommended if plans are made to visit the Colonial area. 

Is admission to the Colonial area included in the Seminar price?
No. Admission passes may be purchased at various locations in the Colonial area. Visit www.colonialwilliamsburg.com for details on various ticket options and descriptions of local attractions.

Are reservations necessary for local restaurants?
Reservations are strongly recommended, as this is a very busy time of year for the area. Restaurant listings and information can be found at www.colonialwilliamsburg.com. For tavern reservations in the Colonial area, call 1-800-HISTORY (1-800-447-8679).

What kind of special events occur during the Seminar timeframe?
The Grand Illumination is Sunday night. Event parking is extremely limited. Most participants choose to walk to and from the Colonial area for this event. The hotel runs a limited shuttle to the Colonial area, but pickup is not available due to traffic restrictions. Information about other events and museum exhibits can be found on www.colonialwilliamsburg.com.